SENIOR PURCHASING OFFICER
Key Responsibilities:
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Supplier Management:
- Identify and evaluate potential suppliers and vendors based on quality, price, delivery, and service standards.
- Build and maintain strong relationships with existing and new suppliers to ensure consistency and reliability in the supply chain.
- Negotiate contracts and pricing agreements with suppliers, ensuring the best value for the organization.
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Procurement Strategy & Planning:
- Develop and implement effective purchasing strategies in alignment with the company’s operational needs.
- Monitor market trends, industry developments, and emerging technologies to stay ahead of changes that may impact procurement decisions.
- Collaborate with internal departments (e.g., finance, production, operations) to forecast needs and plan procurement schedules accordingly.
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Purchasing & Order Management:
- Oversee the end-to-end purchasing process from requisition to delivery.
- Ensure timely delivery of goods and services and manage the order cycle effectively.
- Monitor inventory levels to ensure sufficient stock without over-purchasing, while reducing wastage and minimizing costs.
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Contract & Budget Management:
- Review, evaluate, and approve contracts with suppliers, ensuring compliance with terms and conditions.
- Ensure procurement activities remain within budgetary constraints and take corrective actions if necessary.
- Monitor and control expenses related to purchasing activities.
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Quality & Compliance:
- Ensure purchased goods and services meet the quality standards required by the organization.
- Ensure compliance with internal policies, industry regulations, and legal requirements during the procurement process.
- Handle supplier disputes or quality issues promptly and effectively.
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Reporting & Documentation:
- Maintain accurate records of all purchases, contracts, invoices, and payments.
- Prepare reports on procurement activities, supplier performance, and savings achieved for senior management.
- Regularly update inventory and procurement systems to maintain transparency and accuracy.
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Team Leadership & Mentorship:
- Lead and mentor a team of junior purchasing officers or procurement staff, providing guidance and support as needed.
- Conduct performance reviews and offer training opportunities to develop the skills of team members.
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Continuous Improvement:
- Continuously assess and improve procurement processes to enhance efficiency, cost savings, and supplier performance.
- Identify and implement best practices within the purchasing function to optimize workflow and reduce procurement cycle times.
