Job Description
Summary.
Support the accounting functions of the department regarding GL, fixed assets register, budget and costing, and treasury management.
Responsibilities.
• Support the Financial Accounting Section Functions of the department.
• Support the treasury Functions of the department.
• Support the Budget and Cost Section functions of the department.
• Prepare aging report for receivables and calculate any impairment provisions needed based on International Financial Reporting Standards ('IFRS').
• Make monthly bank reconciliation to company's bank accounts.
• Prepares financial reports for internal and external vendors.
• Ensure that all invoices received are input into the system on a timely basis.
• Works alongside the Senior Accountant in the production of spreadsheets and statistical data to support the management team, and as an aid to business decisions.
• Ensure all payments are authorized according to policies and procedures.
• Follow up with vendors and other departments on any missing documents.
• Processing of invoices and other documentation related to accounts payable on a timely manner.
• Assist with vendor inquiries as needed.
• Follows up with all departments concerned for clearance and outstanding invoices.
• Prepares monthly closing and reconciliations with other modules.
• Maintain excellent working relationship with external suppliers.
• Replying to all queries in a timely manner whether from vendors or departments.
• Assists with the implementation of Accounts Payables best practices by recommending improvements to the AP section head.
• Work well with other team members to maximize team performance.
• Use JDE for recording, reconciling and generating reports to the financial controllers and the Finance Manager in addition to assist the AP team in the daily recording process.
• Manages the intercompany accounts and prepares journal entries as appropriate.
• Prepare the withholding tax reports and ensures that the payment is processed on set deadlines.
• Follow-up on reconciling items identified in each balance sheet accounts and ensures that adjustments are prepared in the following period.
• Participates in the monthly General Ledger close process and assists the Budgeting team with inquiries related to actual transactions processed through the General Ledger.
• Liaises with the treasury department to ensure that all transactions are posted accurately to the General Ledger.
• Prepare monthly and ad-hoc reports, trend analysis and other special analysis as required.
• Adhere to Company’s Standards, Policies and Procedures.
• Attends analytical sessions and meetings when required.
• Use JDE for generating reports to the financial controllers and the Finance Manager in addition to assist the GL team in the daily recording process.
• Maintain a master list of monthly journal entries.
• Assist auditors with journal entry examination
• Ad-hoc duties to support the business.
• Preparation of disbursement analysis report.
• Assist the AP section head and the financial controllers with any needed duty.
• Coordinates with Materials Operations Department on physical stock checks schedule timing, authorizing stock adjustment and resolving queries from Finance Division and Auditors.
• Participates in the physical inventory count in cooperation with the Support Services Team to ensure that the financial records agree with the physical count of assets.
• Manages the annual impairment review for intangible assets and investigates the potential obsolescence of fixed assets and presents findings to management for review.
• Recommends process and/or system changes to improve the overall effectiveness of the management of capital assets.
• Efficiency in using JDE to review transactions and generate reports
