Job Description
Job Summary:
The Senior Administrative Clerk provides critical support to senior administrative personnel by handling a variety of administrative, clerical, and coordination tasks related to finance, procurement, and human resources. The role also includes scheduling meetings, preparing documentation, and arranging travel for staff. The ideal candidate will be well-organized, detail-oriented, and capable of handling sensitive information with discretion.
Key Responsibilities:
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Assist senior administrators in the processing and coordination of finance, procurement, and HR-related tasks
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Maintain and update records and documentation related to invoices, purchase orders, contracts, and HR files
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Schedule and coordinate meetings, including room bookings, preparing agendas, and distributing minutes
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Prepare routine correspondence, reports, and memos related to administrative and departmental activities
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Provide support in compiling and reviewing documents for audits, vendor management, or HR compliance
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Handle local and international travel arrangements including booking flights, accommodations, and preparing itineraries
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Act as a liaison between departments and external vendors or service providers
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Maintain confidentiality and security of sensitive departmental records and communications
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Monitor office supplies and support procurement processes for admin-related purchases
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Perform general clerical duties such as data entry, scanning, filing, and photocopying as needed
