Job Description
ECCO Gulf Majorel Qatar is seeking a dedicated and organized Secretary to join our team in Qatar. As a key member of our administration and secretariat department, you will play a crucial role in ensuring the smooth operation of our office. This full-time, permanent position is ideal for professionals and job starters who are eager to contribute to a dynamic work environment. Your main responsibilities will include:
- Managing and organizing daily schedules and appointments for executives and staff.
- Perform routine administrative support functions, such as filing, correspondence, meeting minutes, report preparation, PowerPoint presentations, etc.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Prepare, create, and compose letters, reports, bulletins, and other documents for the school or instructional programs.
- Take meeting minutes, type and distribute them, and follow up on action items
- Operate computer and standard office equipment for the smooth functioning of the office
- Preparing and editing documents, reports, and presentations as needed.
- Coordinating meetings, conferences, and events, including logistics and materials preparation.
- Maintaining and updating office records, files, and databases.
- Assisting with travel arrangements and itineraries for staff and executives.
- Coordinate travel arrangements for the Principal
- Providing general administrative support to ensure efficient office operations.
- Organize and provide support for functions such as meetings, conferences, graduation ceremonies, and other special events; coordinate guest lists, invitations, catering, etc
