Job Description
Join ECCO Gulf Majorel Qatar as a Facility Management Assistant, where your expertise will ensure the smooth operation of our facilities in Qatar. This full-time, permanent role is perfect for professionals and job starters who are eager to contribute to a leading service industry company. As a Facility Management Assistant, you will be responsible for maintaining a safe, efficient, and welcoming environment for all employees and visitors.
- Assist in the daily operations of facility management, ensuring all systems function optimally.
- Provide furniture and IT equipment for all new joiners to enable them to start working.
- Coordinate with vendors and service providers for maintenance and repair activities.
- Monitor and manage facility budgets, ensuring cost-effective solutions.
- Review and submit Material Requests (>1m QR) to ensure they follow standard procedures.
- Support health and safety compliance, conducting regular inspections and audits.
- Act as the focal point for all outside enquiries to FM (including all Work Requests, Projects and PM work orders) to ensure they are routed appropriately.
- Manage inventory of facility supplies and equipment, ensuring timely replenishment.
- Provide administrative support, including scheduling, documentation, and reporting.
- Summarize the KPIs for FM to allow management to pick up on any deficiencies and recommend corrective actions.
- Administer the Archiving Management System for all FM to ensure records are kept safely and securely for future reference.
- Coordinate with Procurement on MR status and update the departmental focal points.
- Provide a rough order of magnitude (ROM) cost for work orders where required to allow for proper classification of the work order and allocation of resources.
- Set up the FM Project Folders and pass to the appropriate Supervisor for implementation to ensure all work requests are attended to.
- Coordinate the closeout of all work orders to include final costs and billing and routes for AutoCAD drawings updates.
- Assist in planning and executing facility-related projects and improvements.
