ABOUT THE ROLE:
To provide support to the Procurement Manager drafting, reviewing, negotiating, and managing contracts to ensure compliance with the Bank policies, legal requirements, and business goals. This role acts as a liaison between user departments, legal, finance and suppliers to facilitate smooth contract lifecycle and change/variation management and minimize contractual risks.
Contracts Management Activities:
· Support to manage end-to-end Contract lifecycle.
· Develop standard contract templates and terms and conditions.
· Develop standard terms and conditions for purchase orders.
· Prepare, review, and amend a wide range of contracts including but not limited to goods/services call-off, IT hardware/software supply, installation, maintenance and support, leasing services, insurance, consultancy services, service level agreements, non-disclosure agreements, etc.
· Ensure all contracts comply with company standards, applicable laws, and regulatory requirements.
· Collaborate with user, legal, finance and procurement sourcing team to gather contractual inputs and ensure alignment.
· Liaise with suppliers to obtain updated legal documents and contractual inputs.
· Support contract negotiations with suppliers, consultants, and service providers.
· Identify and mitigate potential legal and business risks during negotiations.
· Initiate contract approvals and sign-off as per the company delegation of authority / financial authority matrix.
· Distribute the signed original contracts to the Suppliers.
· Store the Original signed contract copies in safe custody.
· Distribute an electronic copy of the contacts to all internal stakeholders (user, finance, sourcing team, etc.).
· Maintain and manage a centralized contract repository (electronic and physical).
· Monitor and track key contract milestones such as renewal dates, obligations, and deliverables.
· Review the active contract list periodically and notify users on the contract expiry dates and ensure users are raising the contract renewal requests well before the expiry dates.
· Process and manage the contract variations, addendum, amendments, etc.
Minimum Qualifications:
Bachelor’s degree in law business, Finance, or similar discipline from a reputable university.
· Procurement / Contracts Management Accreditation such as CIPS or Equivalent is preferred.
Minimum Experience:
· 8 years of experience in procurement and contracts management, banking industry experience is preferred.
Job-Specific Skills (Generic / Technical):
· Strong knowledge of contract management tools & techniques, policies, processes and procedures
· Knowledge and experience of contract analysis and management.
· Knowledge and application of measuring contract effectiveness and risks management.
· Strong knowledge of analysing, planning and implementing optimal contract management strategies.
· Knowledge of Procurement/Contract systems such as Oracle or SAP.
· Numeracy and the ability to present data clearly and accurately.
· Attention to detail.
· Planning, Problem Solving and Decision-Making abilities.
· Strong negotiation skills.
· Strong knowledge of Microsoft Office and web applications.
· Proficiency in English and Arabic.
· Stakeholders’ management skills. Ability to work with stakeholders, senior executives, management team and external partners/advisors through collaboration & teamwork in a non-hierarchical relationship framework.
· Excellent communication skills.
· Good understanding of Qatar and GCC culture, contract laws, regulations and working environment.
