Job Description
ECCO Gulf Majorel Qatar is seeking an experienced Document Controller to join our dynamic team in Qatar. As a Document Controller, you will play a crucial role in managing and organizing company documents, ensuring their accuracy, quality, and integrity. You will work closely with various departments to maintain a systematic and efficient document control process. This position requires a detail-oriented professional who can handle sensitive information with discretion and efficiency.
- Receive, review, and submit all documentation to the appropriate departments in a timely manner.
- Utilize document management systems and software to organize, track, and distribute documents across the organization.
- Support project teams during the planning and implementation phases by providing accurate and updated documentation.
- Prepare and maintain periodic reports, performance summaries, and documentation logs.
- Verify the accuracy, completeness, and validity of all documents prior to submission or distribution.
- Ensure all documents are submitted within established deadlines and comply with organizational quality standards.
- Archive physical and electronic records, including scanning, photocopying, uploading, and cataloguing files.
- Maintain a secure and organized document storage system to prevent loss, damage, or unauthorized access.
- Develop and maintain document templates, file structures, and database models to improve efficiency and consistency.
- Conduct document audits to ensure precision, compliance, and adherence to organizational policies.
- Record minutes of meetings (MOM) and participate in meetings, workshops, and training sessions as required.
- Retrieve and return files to relevant employees, clients, or departments upon request.
- Manage document entry, scanning, and filing processes accurately and efficiently.
- Respond promptly to document requests and ensure proper flow, distribution, and delivery of materials within and outside the department.
- Identify and report any discrepancies, errors, or issues related to document control and storage.
- Update and maintain the organization’s document and record management systems regularly.
- Enforce document security protocols and access control measures.
- Provide guidance and support to staff on document management procedures and best practices.
- Prepare documentation for internal or external audits.
- Perform other related duties and responsibilities as assigned.
