Job Summary & Key Responsibilities
The International Relations Specialist’s role combines international engagement with
administrative support to ensure seamless preparation, implementation, and follow-up of
international initiatives, conferences, and partnerships.
The specialist will manage internal administrative processes to ensure effective international
cooperation and organizational alignment with the team.
Key Duties & Responsibilities:
•Draft, format, and process official correspondence, including emails, memos, meeting invitations, and reports.
•Maintain accurate records of incoming and outgoing communications with international stakeholders.
• Handle data entry, document preparation, photocopying, scanning, filing, and printing as needed.
•Maintain and update the International Relations department’s filing and archiving systems (physical and electronic).
•Ensure all documentation, such as meeting minutes, agreements, and reference materials, is organized and retrievable.
• Assist in organizing and coordinating official meetings.
• Handle official correspondence (emails, memos, notes, etc.)
• Assist in compiling materials such as delegate lists, background notes, and presentation handouts.
• Draft reports, meeting summaries, and briefings.
•Assist in organizing high-level delegations, official visits, and international conferences, coordinating logistics, accommodation, and itineraries.
• Follow up all correspondences, archiving and filling.
• Prepare reports and documentation.
Education:
Bachelor’s degree in administration, project management, or related field.
Experience:
- 7 to 10 years of experience in related field.
- Background in organizing or coordinating international meetings and managing diplomatic
communications.
